Accounting & Auditing | Practitioners | Technology

Cloud use rising, raising importance of security

Byron Patrick, managing director, CPA Practice at IT management solutions provider Network Alliance, is known to have said his favorite superhero is Superman. However, as one of the youngest past chairs of the MACPA and current member of AICPA Council, he already embodies one of the lessons imparted on Spiderman’s alter ego, Peter Parker: With great power comes great responsibility.

Having seen the exponential rise in use of new technologies - and the power that comes with that – as a nationally-recognized I.T. expert specializing in use of the technology by CPAs, Patrick is a strong advocate for the value of the cloud to CPAs in audit, tax, business and industry, and an equally strong proponent for the need to set up responsible cloud security.

Changes bring the cloud to firms of all sizesThe expansion and accessibility of high speed internet for a large majority of people has made advanced IT applications and products accessible to a much broader segment of the community, for both business and personal use, observes Patrick.  

Another important change is the availability of tools to integrate various applications via API’s and other integration tools. “For many years, each cloud app was its own silo; this is quickly changing,” says Patrick.

So, should every CPA be ‘in the cloud’? “Firms should be there already,” says Patrick, who believes the cloud has leveled the playing field for small/medium size firms. “People may assume only the big firms can implement technologies like artificial intelligence; however, due to the cloud, Watson, Cortana and other AI are available to everyone.”

But, what about sole practitioners? “If I was a sole proprietor, by using the cloud, I would avoid having to download, install and backup data and applications: things that are inconvenient, time consuming and expensive,” says Patrick. “I would move everything possible to a cloud that allows me to do my work without managing IT.”

The initial move to the cloud can sometimes appear expensive, but projecting the costs over time may show that the cost of higher-end hardware, plus the cost of backups and managing that process, mean that a sole proprietor would actually save money in the long run, and have better tools to get their job down, by switching to the cloud, says Patrick.

But don’t forget cloud security Once convinced of the benefits of moving to the cloud, what about the risks?   

“Many of the risks associated with the office network are comparable to the cloud; however, there are additional concerns to keep in mind,” says Patrick.

For instance, “Working in the cloud, you are managing logins to many different services that all need to be deactivated upon staff termination,” says Patrick.  Depending on the circumstances, your data could be at risk if not handled timely.”  

At the same time, Patrick says, CPAs and other professionals should come to grips with the fact that, “just because you can’t see the servers, that doesn’t mean you aren’t safe.”  

“Traditionally there has been comfort in seeing the blinky lights of servers and the assumption that things are safe if you can see the lights,” he says. “Moving to the cloud is actually safer than servers-in-house in many circumstances and assuming you have done proper vendor due diligence.”

Learn more Learn more from Patrick, one of the featured speakers at the MACPA’s Annual Practitioners Conference on Nov. 2, 2017 at Martin’s West near Baltimore, Md. The conference is open to all CPAs, but focused toward the small, sole or solo practitioner and his/her specific needs.


Edith Orenstein