Technology & Social Media

What’s so hard about remembering the milk?

RtmSaturdays at CPA Success are usually spent reviewing online tools that can help increase our productivity. Keep in mind that we do not endorse any of these services. We simply offer them up for your consideration. Do your own homework and find the service that best meets your needs.

If you're as scatterbrained as I am, you'll appreciate this. Guest blogger Kristen Vitartas from the Ohio Society of CPAs has a tool that can help you get organized. She jotted down a few notes and is sharing them with us this week. Kristen?

I often get teased because I make lists: “But you’re so young; you shouldn’t be so forgetful all the time.” I hear that line (or several variations of it) often, but the truth is, I make lists not only to remember things, but to organize.

With the rigors of everyday life bearing down on working professionals, why should we be expected to remember everything?

Well, we’re not.

Remember the Milk (RTM) is a free online task management site that manages your tasks in the form of lists so you will never forget the milk (or anything else) again.

Here’s just a sample of what you can do with Remember the Milk.

Manage tasks effortlessly
Ever have an idea pop into your head or suddenly remember something as you’re driving, only to have it dissipate from your thoughts completely upon arrival? It’s OK – it happens to the best of us (at least that’s what I’m telling myself). With RTM, you wouldn’t have that problem when you can just fire off an e-mail or TXT message from your phone and add it to your list.

Receive TXT, e-mail and IM reminders
Set up reminders for your tasks to be sent to you via the interface of your choice. Choose from e-mail, TXT or IM (AIM, Gadu-Gadu, Google Talk, ICQ, Jabber, MSN, Skype and Yahoo!).  It doesn't get any more convenient than that.

Organize with lists and tags
I love tag clouds. I think they’re fun and I can easily spot the subjects of any blog that I am reading -- or in this case, the contents of my lists and tasks. With unlimited list-making at your disposal, I have found this feature to be extremely helpful.

The more a tag appears throughout your lists and the longer your lists are, the larger the font in which the tags are displayed in your tag cloud (or "task cloud," as RTM calls it). It is also easy to distinguish between lists and tags in the cloud, as your lists will be displayed in gray and your tags will be shown in blue.

Another cool aspect of the tag cloud: Higher-priority tasks and tasks whose due dates are approaching will also appear in a larger font, making sure that you can’t miss them.

Track your tasks using Google Maps
Now that you’re not going to forget the milk on the way home, map out just where you’re going to stop. Use this feature to pinpoint where you will be completing your tasks so you never have to go out of your way!

Share, send or publish tasks and lists
Need a friendly, non-nagging way to remind someone to do something (your significant other, perhaps)? Add them to your RTM contacts list and send them a task reminder.

This is only a small flavor of features that Remember the Milk offers. Now, if you’ll excuse me, writing this blog completed another task that I must go cross off my list .(After all, I didn’t want to forget to write it.)


Bill Sheridan